How To Perform Stock Take

The stock take function is synonymous with cycle count.

Cycle counting is a method of inventory management that involves counting a small subset of inventory items on a regular basis, typically daily or weekly. This process helps businesses maintain accurate inventory records and identify discrepancies in inventory levels. It is an essential part of inventory management and can help businesses minimize inventory carrying costs, improve order fulfillment rates, and reduce the risk of stockouts.

This feature allows the user to record the product stock levels at a specific sublocation. The entered value will become the updated stock level, allowing Finale to record a variance, the entered value against the expected value.

The stock take function is designed to be used in real-time, taking inventory on that specific date/time. Do not back-date stock takes as this could result in errors. If historical changes, or corrections, are needed, please utilize the stock change feature.

As you can see in the image above, there was a count entered for the two items at a specified sublocation, which was compared to the quantity on-hand value to record a variance. The counted value will be the value that is assigned as the new on-hand quantity for that specified sublocation when the stock take is committed.

Please note that when a stock take is performed, it will require the user to denote a sublocation. All stock for each item is stored at the sublocation level of the organizational hierarchy.

There are two options available to perform a stock take outside the barcode scanner solution:

The spreadsheet import option is the most common stock take method outside of using the barcode scanner. This is a bulk-entry option allowing you to assign stock levels to your products at specified sublocations.

This option allows the user to import a count for multiple sublocations at one time by using a sublocation column in the spreadsheet import. Finale will still record a separate stock take for each sublocation count performed, but the import option allows the user to submit these count values in one import.

If you prefer to enter the stock take into Finale versus using a spreadsheet, then this is your option. This option, however, does limit the user to only being able to submit a stock take (count) for one sublocation at a time.

This option is mostly used to enter a quick, small count on the fly.

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