The Facility tab found under the Applications Settings is where you create the hierarchy for how your business, warehouses and storage locations are organized for managing your inventory.
IMPORTANT Stock storage location TERMINOLOGY
Finale Inventory uses "Dynamic Product Storage Locations" functionality called "Sublocations". There is a difference between Standard Bin IDs and Sublocations.
- Std Bin ID is a simple attribute of the Product ID that can be used to assist in locating where a Product ID is located with the organization, building or warehouse
- Stock levels for products in Finale are not stored in Std Bins, they are stored in Sublocations (think of Std Bin ID as an Index but not a location)
- Std Bin IDs are useful if your products are always stored in the exact same location and do not get moved or transferred from bin to bin
- Small parts such as screws, nails, fasteners, or electrical components are normally stored in Bins
- Sublocation is an independent storage location where any product can be stored
- Sublocations belong to and are associated to a single Location
- Sublocations and Locations must be unique in how they are named (i.e. a Sublocation and Location cannot share the same exact name)
You cannot use the Stock Transfer function to move or consolidate products from one Std Bin to another, since it is not truly a storage location. The Stock Transfer function can be leveraged to move product inventory between Sublocations.
- A Product ID can be in MANY Sublocations at any given time
Define your Locations
Locations in Finale Inventory are representative of a physical location (normally with a street address) or a virtual location to represent a separate business segment or operation, such as Drop Shipping or External Order fulfillment like Amazon FBA. Stock levels are stored in Sublocations associated to the Locations in Finale Inventory. The Location name in Finale Inventory organizes and groups these sublocations together.
- Create your location name with Upper and Lower case letters
- These locations become an organizational unit that inventory storage sublocations are grouped under
- Locations are leveraged as the Destination point for Purchase Orders for creating and receiving inventory replenishments from your Suppliers
Define your Sublocations
Sublocation in Finale Inventory are representative of a stock storage location. The can be synonymous to a bin number, shelf number, rack, pallet location, closet, sub area of a warehouse, truck, retail location, tent, or virtual business operation like RMA or RETURNS or DAMAGE. A Sublocation is a storage location that may represent the entire building or a smaller area of the building or business process.
- Sublocations must be associated to a Location.
- It is recommended that your Sublocation names be in all CAPS and be kept as short in length as possible.
- Sublocation names must be unique across all of your locations. Location and Sublocations cannot have the exact same name.
- Sublocation names should have leading zeros for numbering schemes that use more than one digit. A01 is better than A1 if you are using numbers above more than two digits like 10. See Sublocation naming best practices below, the bins are synonymous with shelves on racks or pallet locations in warehouses:
You can create Locations and Sublocations by going to Application settings, Facility tab.
You will notice that you can click on a blank row and add a new Location or Sublocation.
Locations must be created and saved before you can use them with a new sublocation.
You may also use the Import sublocation feature to create numerous sublocations in bulk.
In the Sublocation section, you may notice checkboxes for Purchase receiving, Return receiving, and Sale shipping.
These settings on the sublocations are only used for two purposes.
On Purchase order shipments and Sales Order Shipments, there will be a blue link on the screen that can be used to "Update shipment to match the order".
This blue link when clicked will auto-populate the shipment quantities for the shipment and auto pick the sublocation for where the product will be fulfilled from if there is quantity on hand in the sublocations.
The setting on the sublocation for Purchase order receiving and Sales order shipping will allow you to enable or disable the sublocation from being used/chosen for this auto-population on the shipments.
When enabled, Finale will choose sublocations to ship from by the first alphanumeric sublocation name that has a quantity on hand.
The same goes true for Sales return shipments. This setting is just used to allow the auto-populate when use it to either have access to a sublocation or not.
No matter what the setting is set to, you can always override and manually choose any sublocation to ship from or receive into.
IF you were using the barcode scanner, it also works the same way for the scanner to prevent the scanner from sending the user to a sublocation you do not want them to receive into or ship from.
Please feel free to check out the following tutorial video to learn how to create sublocations and locations.